Administrative and Event Coordination Internship

December 15 2022

Email resume and cover letter to Ruby Kinney (ruby@publicartstpaul.org) by Thursday, January 5, 2023 for consideration

$1,500 stipend

12-15 hours/week

Feb 1, 2023 – June 1, 2023

Public Art Saint Paul – Administrative/Event Coordination Internship Intern

Public Art Saint Paul is a private nonprofit that places artists in leading roles in our community to shape public spaces, improve city systems, and deepen civic engagement. PASP creates places of beauty, reflection, and engagement within the urban landscape—from Minnesota Rocks sculptures throughout the city parks to programs and sculptures at Western Sculpture Park to The Art of Food in Frogtown and Rondo, and our Night Light Festival in Fall 2021 and more! Our Sidewalk Poetry Program has stamped sidewalks with 1,100 poems, enjoyed by thousands each year.

In summer 2023, Public Art Saint Paul (PASP) and its organizational partners will present the inaugural Wakpa Triennial Art Festival in the Twin Cities (Wakpa means river in the Dakota language). Newly commissioned artworks by more than 30 Minnesota artists, coupled with public programs and tours featuring additional artists, writers, performers, and cultural commentators, will lead viewers over 12 weeks to places they may not have known before or will see anew through the eyes of artists. The Wakpa Triennial will offer opportunities for friends and families to experience and to learn more about people, place, neighborhood, land, water, plants, and how these are related.

Description:

We are looking for an administrative intern to help with an assortment of tasks that provide a behind-the-scenes perspective of the nitty-gritty workings of a small nonprofit. This role requires on-site work in our downtown Saint Paul office at least 1 day/week, as well as remote work from home. The role will require working in the PASP office at least 1 day/week. The in-office time may increase by the end of the internship period as the opening of the Wakpa Triennial grows near. The intern will primarily work with several PASP staff on the following tasks, yet other duties may be assigned as needed.

Duties:

  • Support planning and coordination of Wakpa Triennial Art Festival.
  • Assist in planning and coordinating the opening dinner event of Wakpa Triennial in June 2023. 
  • Assist with creation of internal forms for Triennial volunteers and event stakeholders.
  • Support the organization of partner and vendor contacts for PASP programs and events.
  • Research and organize event logistics (venues, vendors, and partnerships).
  • Assist with donor data entry and gift recognition.
  • Support with donor data management (eliminating duplicates, data updates, collecting mailing lists) on donorperfect.com.
  • Monitor the pasp@publicartstpaul.org email address and assist with responding to messages.
  • Support in-office organizational projects.
  • Support other administrative tasks as needed.

Requirements

  • Passionate about Saint Paul and its vibrant communities.
  • Interest in public art, MN arts communities, civic systems, and community engagement.
  • Experience in event planning for over 30 people a plus
  • Excellent organizational skills and attention to detail.
  • Excellent research and writing skills.
  • Proficiency in MS Office applications and ability to learn new technologies.
  • Experience with CRM data management systems is preferred but not required.
  • Able to reliably communicate via email with clarity, promptness, and responsiveness.  
  • Independent worker.
  • Access to computer with stable internet connection.
  • Must be 18 or older and vaccinated against COVID-19.

To Apply

Please email your resume and a cover letter to ruby@publicartstpaul.org by Thursday, January 5th, 2023. If you are chosen for an interview, you’ll need to provide the names, titles, relationships to you, and contact information (email or telephone number) for two professional references. 

Duration:

The position will begin on Tuesday, February 1, 2023 and conclude on June 1. 

The position requires availability for 12-15 hours a week. 

PASP office safety approaches to COVID:

All PASP staff are vaccinated against COVID-19. We are in the office a few days of the week, but otherwise work remotely. The role will require working in the PASP office at least 1 day/week. The office time may increase by the end of the internship period as the opening of the Wakpa Triennial grows near. 

Compensation

This internship includes a stipend of $1,500 in three payments. 

PASP is committed to supporting students in applying for course credit or internship scholarships as well if that is something that is possible.

Work Culture at PASP

We enjoy playfulness, creativity, innovative thinking, curiosity, sharing food, art, music, and storytelling, while we also like to share our passions about making significant impact and change. We value anti-racism and work intentionally to dismantle systemic racism in all systems.  We acknowledge that while some administrative tasks can feel tedious, they are critical to the success of an arts nonprofit and therefore are very valued and important. All staff do administrative work that helps to support Public Art Saint Paul.

Public Art Saint Paul is dedicated to building a diverse and inclusive team. We strongly encourage candidates from a wide variety of backgrounds and experience levels to apply!